Everything You Need to Know About COVID-19 to Keep You and Your Company Safe on the Road.
IRS Lists Alternatives to Heavy Truck Owners Waiting on Stamped 2290 Forms for Registration
Due to the volume and staffing issues created by the COVID-19 pandemic, heavy truck owners who filed a paper Form 2290 to report and pay the highway use tax for the taxable period July 1, 2020, through June 30, 2021, have been noticing significant delays in receiving their IRS-stamped Form 2290 Schedule 1 receipt. This receipt is required documentation to renew a truck registration at the state Bureau of Motor Vehicles (BMV).
With the end of the year fast approaching, the IRS has provided guidance on how to get a registration renewed for vehicles in which the 2290 tax has been paid, but the stamped 2290 document has not yet been returned to the truck owner as proof of payment.
According to the IRS guidance, a state must accept as proof of payment a photocopy of the Form 2290 (with the Schedule 1 attached) that was filed with the IRS for the vehicle being registered, along with sufficient documentation that the taxpayer paid the tax due at the time the Form 2290 was filed. This documentation may consist of:
(i) if a taxpayer has paid by paper check, a photocopy of both sides of a cancelled check;
(ii) if a taxpayer has paid using the Electronic Federal Tax Payment System, a copy of the acknowledgment of payment; or
(iii) if the taxpayer has paid using an Electronic Funds Withdrawal, a copy of the taxpayer’s monthly bank statement indicating “IRS USA Tax Payment,” “IRS USA Tax Pymt,” or similar language.
It is strongly recommended to confirm with the IRS that payment has been received through one of these methods, before going to the BMV to complete the registration of the heavy truck.
Ohio, FMCSA Announces New Extensions of CDL, CLP, and Medical Certificate Waivers into 2021
On Thursday, December 17, the Federal Motor Carrier Safety Administration (FMCSA) announced it will extend the waiver for drivers to renew their expired CDL’s, CLP’s, and medical certificates until February 28, 2021. The initial declaration was issued March 24, and has been renewed several times since, as the COVID-19 pandemic forced many state licensing facilities to close. The current waiver was slated to expire on December 31.
In posting the waiver, FMCSA cited that the extension was needed due to the potential backlogs that exist at various State Driver’s License Agencies (SDLA) and Motor Vehicle Bureaus across the country. In addition, the Agency noted a resurgence of stay-at-home orders and other emergency measures that may cause further economic and logistical disruptions, despite the arrival and initial distribution of the first COVID-19 vaccines.
The waiver applies to all Commercial Driver’s Licenses (CDL’s) and Commercial Learner’s Permits (CLP’s) issued on or after March 1, 2020. The CLP waiver means that drivers will not have to retake the general and endorsement knowledge tests again, when they present their CLP for renewal. The order also waives the requirement that CLP holders must wait 14 days to take the CDL skills test.
Medical certificates issued on after September 1, 2020, including those with required medical variances, issued for a minimum of 90 days, will continue to be accepted until February 28, 2021. The waiver also affects the requirement of CDL and CLP holders to provide a state License Agency an original or copy of the medical examiner’s certificate, provided the CDL/CLP holder has proof of a valid medical certification or variance that expired on or after September 1, 2020.
In Ohio, Governor Mike DeWine had previously signed House Bill 404, which included a provision to extend the expiration dates of driver licenses and vehicle registrations. If the license or registration is due to expire anytime between March 9, 2020, and April 1, 2021, the license or registration will remain valid until July 1, 2021.
New HOS Rules Take Effect Tuesday September 29, 2020
The Federal Motor Carrier Safety Administration’s new Hours of Service (HOS) rules go into effect at one midnight past midnight, Eastern Time, Tuesday, September 29. The new rules include the expansion of split-sleeper berth options afforded to drivers, which will allow them to split their 10-hour off-duty period into windows of seven hours and three hours, in addition to the existing eight-hour, two-hour option. The shorter window in any split of off-duty time will not count against a drivers’ 14-hour on-duty clock.
Provisions around the 30-minute break requirement have been changed, allowing drivers the additional option of logging their break as on-duty, not-driving, as well as off-duty or sleeper berth. The requirement covering when to take the break has also been adjusted, to allow the driver to take it within their first eight hours of drive time, rather than their first eight hours on-duty.
Another rule change will expand the adverse driving conditions provision by allowing drivers to extend both their drive-time limit and their on-duty window by two hours if they encounter adverse conditions such as weather or traffic congestion. The agency says the provision will allow drivers to either sit and wait out the conditions or to drive slowly through them.
Short-haul carriers will get benefits from the final rule change, which expands the exemptions for short-haul drivers by extending their allowed on-duty period from 12 hours to 14 hours. Drivers under the short-haul exemption aren’t required to keep records of duty status, and do not need to take the mandatory 30-minute break after eight hours of driving. Finally, the radius for short haul exemption status has been increased from 100 to 150 air miles.
FMCSA Extends Emergency Relief Declaration to Sept. 14
The Federal Motor Carrier Safety Administration has again extended its emergency declaration relaxing hours-of-service rules for motor carriers that are providing direct assistance in support of coronavirus-related relief efforts. CLICK HERE to learn more.
FMCSA Extends Emergency Relief Declaration to Aug. 14
The Federal Motor Carrier Safety Administration again extended its emergency relief declaration for truckers directly assisting with coronavirus-related efforts.
FMCSA on July 13 announced the declaration will remain in place through Aug. 14. The agency explained the extension is necessary to continue aid efforts across certain supply chains.
Specifically, according to the notice, the extension offers “regulatory relief for commercial motor vehicle operations providing direct assistance in support of emergency relief efforts related to COVID-19 and is limited to transportation of livestock and livestock feed; medical supplies and equipment related to the testing, diagnosis and treatment of COVID-19; and supplies and equipment necessary for community safety, sanitation, and prevention of community transmission of COVID-19 such as masks, gloves, hand sanitizer, soap and disinfectants.”
The emergency declaration, which had been set to expire July 14, covers every state and the District of Columbia. It keeps the exemption from Parts 390-399 of the Federal Motor Carrier Safety Regulations. Those sections pertain to hours of service, parts and accessories needed for safe operation, and longer combination vehicles.
The declaration, however, does not grant relief from speed limits, drug and alcohol regulations, or size and weight requirements. CLICK HERE to read the full declaration.
FMCSA Extends the Emergency Declaration until July 14, 2020
The Federal Motor Carrier Safety Administration has extended the Emergency Declaration until July 14, 2020 with some changes.
Effective June 15, 2020, the following items or personnel are no longer eligible for the emergency exemption as of the end of the day on June 14, 2020:
- Food, paper products, and other groceries for emergency restocking of distribution centers or stores;
- Liquefied gases to be used in refrigeration or cooling systems;
- Equipment, supplies, and persons necessary to establish and manage temporary housing, quarantine, and isolation facilities related to COVID- 19;
- Persons designated by federal, state or local authorities for medical, isolation, or quarantine purposes; and
- Persons necessary to provide other medical or emergency services.
CLICK HERE to read the full declaration.
FMCSA Announces Remote Carrier Audit Option During COVID-19
During the COVID-19 public health emergency, the Federal Motor Carrier Safety Administration (FMCSA) has announced it will conduct compliance reviews under 49 CFR part 385, subpart A, by leveraging all available technology to access information and records and thus limit exposure risk for the regulated community and safety investigators. Using the same standards otherwise applicable, FMCSA will assign safety ratings following a compliance review even if no on-site review activities have taken place. FMCSA will continue to apply the procedures in 49 CFR part 385, including the Safety Fitness Rating Methodology (SFRM) in Appendix B, prior to assigning a safety rating. This guidance does not apply to compliance reviews conducted under 49 CFR part 385, subpart B.
Since adoption of the SFRM in 1997, the mechanisms and tools FMCSA use to access information from motor carriers has continued to evolve, making compliance reviews more efficient and lessening the burden on the regulated community. Although the definition of “compliance review” in 49 CFR 385.3 describes these reviews as “on-site,” in practice, the advent of electronic recordkeeping and other technology now allows FMCSA to perform the same investigative functions remotely that it could perform previously only by in-person reviews of the motor carrier’s files.
Motor carriers may access and transmit their information through a portal directly with FMCSA and upload documents in a secure environment. Many motor carriers maintain their records electronically and prefer to submit the records directly, from the electronic application where they are stored. Motor carriers may also fax or email documents to FMCSA if they so choose, or if they cannot access the portal. FMCSA may also use email and telephone and video calls as a substitute for in-person interaction with motor carrier officials during the compliance review or to review the findings of the compliance review with company officials during the close out.
Because of travel restrictions, social distancing, and other advisories associated with the COVID- 19 public health emergency, and the desire to limit exposure risk to the regulated community and safety investigators, FMCSA will conduct compliance reviews of motor carriers and assign safety ratings even if those compliance reviews do not include an “on-site” component. FMCSA has determined that because safety investigators are able to follow all of the procedures in 49 CFR part 385 without physically visiting the motor carrier’s business premise, compliance reviews that do not include an “on-site” component will limit exposure risk to COVID-19, consistent with current regulations, without compromising FMCSA’s safety mission.
This guidance is effective immediately and shall remain in effect until the COVID-19 National Emergency Declaration is lifted.
FMCSA Extends Emergency Declaration to June 14
The Federal Motor Carrier Safety Administration has announced they are extending their Emergency Declaration for regulations, including Hours of Service, until June 14, 2020. The declaration provides regulatory relief for carriers assisting in emergency relief/resupply efforts in response to the COVID-19 outbreak. The previous declaration was set to expire this Friday, May 15. CLICK HERE for a copy of the extension.
PPP Deadline Extended; Discussions on PPP Expansion in DC
The Small Business Administration has announced that the deadline for applying for the Paycheck Protection Program has been extended from May 7 to May 14. If you still want to apply for the PPP, please contact your local SBA-approved lender.
In addition, lawmakers in Washington, DC are discussing future expansions of the PPP as the House and Senate are working on the next stimulus package. The House is expected to unveil plans as early as Friday. Stay tuned.
Middle West Spirits in Columbus is providing hand sanitizer ranging from 8oz bottles to a 5 gallon bucket with spout. The 5 gallon buckets are $0.25 an ounce. To order please do so directly use this form.
Drivers are also able to stop at Jet Express in Dayton to fill up their personal supply of hand sanitizer. Jet Express is located at 4518 Webster Street, Dayton, OH, 45414.
If you are looking for FDA Certified Medical 3-Layer Disposable Masks, they are available through Aunt Flow, a Columbus based company. Prices are as low as $0.96 each. Please order by following this link.
Delta Apparel, a Hebron based company, has non-medical grade cloth face masks available for as low as $1.15 per mask. CLICK HERE for more information and ordering information.
OTA Members Support ATA Distribution of Hand Sanitizer
As professional truck drivers continue serving on the frontlines during the COVID-19 crisis, American Trucking Associations has partnered with Protective Insurance Company to expand the availability and supply of hand sanitizer to truckers along major U.S. freight corridors. ATA and member-company ABF Freight are hauling ten 55-gallon drums of hand sanitizer, purchased by Protective Insurance, for distribution in eight states, where drivers will be able to refill their personal supplies at no cost.
Ohio BMV Clarifies CDL Hazmat Renewal Process During COVID-19
The continued social distancing requirements and facility closures stemming from the COVID-19 pandemic has caused some confusion and uncertainty in one key area: the process for renewing a hazardous materials (hazmat) endorsement on a Commercial Driver’s License (CDL), which includes the successful completion of a Security Threat Assessment (STA) from the Transportation Security Administration (TSA).
After reaching out to the Ohio Bureau of Motor Vehicles (BMV) for clarification, the following guidance is in place for Ohio CDL drivers with a hazmat endorsement. OTA members, login to the members only portal for the full guidance.
BWC Board approves $1.6 billion dividend for Ohio employers
The Ohio Bureau of Workers' Compensation’s Board of Directors approved to send up to $1.6 billion to Ohio employers this spring to ease the economic impact of the coronavirus (COVID-19) pandemic on Ohio’s economy and business community. This action comes in response to Ohio Governor Mike DeWine’s call for state agencies to do all they can to help the state’s business community withstand COVID-19’s challenges, which include temporary business closings, stay-at-home orders, and a record number of Ohioans applying for unemployment assistance. CLICK HERE for a FAQ Document.
TSA extends renewal time for TWIC cards to July 31, 2020
The Transportation Security Administration (TSA) has granted a temporary exemption for the expiration of Transportation Worker Identification Credentials (TWIC) through July 31, 2020 for cards that expired after March 1, due to continued gathering restrictions and facility closures stemming from the COVID-19 nationwide emergency.
The exemption became effective April 10.
“During this time, it is vital to move cargo expeditiously through the supply chain, and to ensure that medical supplies and home goods reach health care centers and consumers,” said the TSA announcement.
TSA regulations require truck drivers and other transportation workers who seek unescorted access to secured areas of maritime port facilities to undergo a security threat assessment conducted by the agency to receive a TWIC.
A TWIC expires five years from the date of issuance, and individuals must go to a TSA enrollment center to initiate a new security threat assessment to receive a new credential.
TWIC applicants also are required to provide proof of identity and fingerprints at approved enrollment sites, designated and operated by TSA trusted agents.
TSA records show that 234,536, or approximately 10% of the total number of TWICs issued, will expire in the next six months.
“Social distancing practices in response to the COVID-19 crisis make gathering at enrollment centers unwise or prohibited,” TSA said. Approximately one-third of TSA’s TWIC enrollment centers have been forced to close because they are collocated with commercial or government offices that are closed as a result of COVID-19. For those that are operating, the process of collecting fingerprints and completing the enrollment process “may introduce risk to enrollment center staff or TWIC applicants,” TSA said.
During the extension period, the agency said it will continue to recurrently vet exempted TWIC holders against federal terrorism and national security-related watch lists, and a Department of Homeland Security system for security threats, criminal history and immigration status checks.
No Extension of IFTA Filing Deadline
We Appreciate You and Your Dedication to the Industry!
Ohio's Stay-At-Home Order Extended
Ohio's stay-at-home order will now run through the entire month of April at least – with additional limitations – after Gov. Mike DeWine announced an extension Thursday, April 2, 2020. The extension serves as a response to the continued growth of coronavirus cases in the state amid the ongoing pandemic. Full Order HERE.
Latest FMCSA and DOT Information and Releases
- Three Month Waiver for States and CLP Holders Operating Commercial Vehicles
- Enforcement Notice on Expiring CDLs- Effective March 24
- Waiver for States, CDL Holders, CLP Holders and Interstate Drivers Operating Commercial Motor Vehicles
- DOT Guidance on Compliance with DOT Drug and Alcohol Testing Regulations
- Frequently Asked Questions Relating to FMCSA Declaration
- PHMSA Notice of Enforcement Policy Regarding Hazardous Materials Training
US DOT Expands National Emergency Declaration for Commercial Vehicles Delivering Relief in Response to the Coronavirus Outbreak
The U.S. Department of Transportation’s Federal Motor Carrier Safety Administration (FMCSA) today issued an expanded national emergency declaration to provide hours-of-service regulatory relief to commercial vehicle drivers transporting emergency relief in response to the nationwide coronavirus (COVID-19) outbreak.
FMCSA’s expanded declaration provides for regulatory relief for commercial motor vehicle operations providing direct assistance supporting emergency relief efforts intended to meet immediate needs for:
▪ Medical supplies and equipment related to the testing, diagnosis and treatment of COVID-19.
▪ Supplies and equipment necessary for community safety, sanitation, and prevention of community transmission of COVID-19 such as masks, gloves, hand sanitizer, soap and disinfectants.
▪ Food, paper products and other groceries for emergency restocking of distribution centers or stores.
▪ Immediate precursor raw materials—such as paper, plastic or alcohol—that are required and to be used for the manufacture of essential items.
▪ Equipment, supplies and persons necessary to establish and manage temporary housing, quarantine.
▪ Persons designated by federal, state or local authorities for medical, isolation, or quarantine purposes.
▪ Persons necessary to provide other medical or emergency services.
FMCSA’s emergency declaration is the first time the Agency has issued nation-wide relief and follows President Trump issuing of a national emergency declaration in response to the virus.
Lt. Governor Husted announced that the Governor’s Office of Workforce Transformation has developed a website specifically geared toward matching essential businesses with Ohioans who are able and willing to work as an essential employee during the COVID-19 crisis. Click HERE to access the job search site.
Special COVID-19 Coverage Brought to You By:
Friends of OTA:
Marsh & McLennan Agency
J.J. Keller & Associates
Truck Renting & Leasing Association
Poster to Download and Display
Display this poster in your workplaces and distribute to your employees in an effort to dispel rumors and remind employees of the Social Distancing requirements set forth for in the stay at home order.
(right click on the image and select "Save Image As" to save and print or CLICK HERE to download)
On March 25 the Federal Motor Carrier Safety Administration (FMCSA) provided updated guidance to their Drug and Alcohol testing policy, which will remain in effect until May 30, 2020. CLICK HERE for a member-exclusive summary of the guidance and what you need to do to stay in compliance.
BMV Temporary Closure FAQs
On March 27, 2020, Governor Mike DeWine signed Sub. H.B. 197, which states that Ohio licenses (including driver license, CDLs, and registrations) expiring during the declared State of Emergency shall remain valid until either 90 days after the declared emergency ends, or December 1st, 2020, whichever comes sooner. The State of Emergency was declared on March 9, 2020. Read more HERE.
Summary of HB197
The Ohio Legislature and Governor's Office have worked together to ease regulatory burdens during this time. We are appreciative of the work being done by the state to ensure expiring CDL licenses continue to be valid and accepted until this historic time has passed. Read more HERE.
CDC Statement on Self-Quarantine Guidance for Greater New York City Transportation and Delivery Workers
When we issued the self-quarantining guidance for greater New York City residents leaving this area, it was out of an abundance of caution to help protect U.S. areas with lower levels of COVID-19 spread. In line with our recommendations for other essential critical infrastructure workers, this guidance does not apply to critical transportation and delivery workers who are desperately needed for New York residents to continue their daily lives and respond to the COVID-19 outbreak. Read more HERE.
CVSA Announces Postponement of Roadcheck Safety Blitz
The Commercial Vehicle Safety Alliance (CVSA) has announced the postponement of their annual nationwide Roadcheck Safety Blitz, scheduled for May 5-7, due to continued concerns over the COVID-19 Pandemic. The Roadcheck will take place at some point later in the year, although the specific dates have not yet been determined.
Ohio Issues Stay at Home Order
The Director of the Ohio Department of Health, Amy Acton, MD, MPH, has officially put in place a Stay at Home Order that will begin March 23 at 11:59 pm. The order requires all people to stay at home, except for individuals that are exempt based on the details of the order. Full details can be found HERE. Do you still have questions about the order? Find answers to the Frequently Asked Questions HERE.
Ohio Overweight Permitting Information
For this emergency ODOT is currently allowing permits for emergency medical relief, food and like items to be issued via phone with following the paper process and fee collection at a later time. Ohio Administrative Code sections 5501:2-1-01 (H)(I), 5501:2-1-06 and 5501:2-1-07 (12) Emergency single trip permit shall not exceed one calendar day; (13) Emergency single trip and return permit shall not exceed three calendar days. In no case shall a permit be issued for a duration which extends beyond the expiration date of any insurance policy or endorsement provided as evidence of financial responsibility. Click Here for more information.
UPDATED: Ohio BMV Locations Remaining Open for CDL Exams and Renewals
Ohio Governor Mike DeWine announced that five BMV offices in Ohio will remain open for Commercial Drivers License (CDL) renewals and to perform commercial knowledge exams.
The locations to be opened are as follows:
Central Ohio: Registrar Office—4740 Cemetery Road, Columbus 43026 / Exam Station—4738 Cemetery Road, Hilliard 43026
NW Ohio: Registrar Office and Exam Station—1616 E. Wooster St., Bowling Green 43042
NE Ohio: Registrar Office — 7000 Biddulph Road, Brooklyn 44144
SW Ohio: Registrar Office—10938 Hamilton Ave., Mt. Healthy 45231 and Exam Station—10940 Hamilton Ave., Mt. Healthy 45231
SE Ohio: Registrar Office and Exam Station—142 Gross St., Marietta 45750
For the full declaration: BMV Closures Press Release
*note: as of March 23, the Registrar Office and Exam Station in Bedford is CLOSED.
UPDATED: PA Turnpike Reopens Service Centers
The Pennsylvania Turnpike Authority announced the reopening of restrooms and food carry-out options at the 17 Service Plazas along the Turnpike, starting Friday morning at 7:00 am.
Restrooms will be open 24 hours a day, while the food available for carry-out will be available from 7 am until 6 pm, except at the North Midway and Valley Forge plazas, which will offer food 24 hours a day.
Tolls will continue to be collected exclusively with EZ-Pass, or, for those vehicles that don’t have EZ-Pass, a Toll-by-Plate billing method will be used. The standard tolling rates will apply, with no surcharges added. Inquiries and further updates can be found at the Turnpike website.
Click HERE for more information.
Ohio Bureau of Workers Compensation Deferral
Ohio’s Bureau of Workers' Compensation (BWC) system is the exclusive provider of workers’ compensation insurance in Ohio and serves 249,000 public and private employers.
To help businesses facing difficulties due to the COVID-19 pandemic, the Ohio BWC is announcing that insurance premium installment payments due for March, April, and May for the current policy year may be deferred until June 1, 2020. At that time the matter will be reconsidered.
"BWC will not cancel coverage or assess penalties for amounts not paid because of the coronavirus pandemic," said Lt. Governor Husted. "Installment payments due for the three-month period are totaled at approximately $200 million, and that money will now stay in the economy."
For more information, visit www.bwc.ohio.gov.
DoD Suspends All Military Moves
All DoD military personnel will stop movement while this memorandum is in effect. In addition, DoD civilian personnel and DoD family members, whose transportation is government-funded, will also stop movement. This policy applies to Permanent Change of Station (PCS) and Temporary Duty. Click HERE.
Grace Period for Health Insurance Premiums
All health insurers are required to provide the option of deferring premium payments, interest free, for up to 60 calendar days from each original premium due date. This means that employers can defer their premium payments up to two months, giving them some relief on costs, while keeping their employees insured. Read details HERE.
Ohio Chamber of Commerce Resource Page
As a resource for you, the Ohio Chamber of Commerce has launched COVID-19 Business Resources webpage. The new webpage is designed to be a central hub for Ohio business owners to view current temporary restrictions, available resources to help curb the COVID-19 impact on your business, and pending legislation addressing COVID-19 and aiming to provide additional relief to businesses. Click HERE for the resource page.
Pilot Flying J Updates Which Centers are Open Around the Country
A note from Pilot Flying J: Thank you and your drivers for continuing to deliver the goods we need, especially in challenging times when they are needed most. We are here to serve you and keep you moving. Our number one priority is protecting the safety of our team members and guests. We developed a response task force in February to monitor COVID-19 (coronavirus) and have been meeting daily to monitor and update our plans to best respond to the rapidly changing situation. Click HERE for full list of services.
Governor DeWine has declared a state of emergency, so until further notice all International Registration Plan (IRP) jurisdictions and enforcement personnel will refrain from taking enforcement action on vehicles barring Ohio IRP Vehicle Registrations (IRP Cab Card or IRP Temporary Authorization Authority [TA]) that have expiration dates on or after March 18, 2020. We recommend you print off and carry the letter with you. Click HERE for more information and the letter.
U.S. Small Business Administration Relief
The U.S. Small Business Administration is offering designated states and territories low-interest federal disaster loans for working capital to small businesses suffering substantial economic injury as a result of the Coronavirus (COVID-19). Click HERE for more information.
Governor DeWine Issues Unemployment Declaration
An executive order issued by Governor DeWine expands flexibility for Ohioans to receive unemployment benefits during Ohio's emergency declaration period. Unemployment benefits will be available for eligible individuals who are requested by a medical professional, local health authority, or employer to be isolated or quarantined as a consequence of COVID-19, even if they are not actually diagnosed with COVID-19. In addition, the waiting period for eligible Ohioans to receive unemployment benefits will be waived. Click HERE for more information.